How to do SEO as a Small Business

SEO-Principles
Image courtesy of Freedigitalphotos.net

Search engine optimization is one of the most vital marketing channels for local businesses these days.

Think about how many people walk around a city each day and will search on their phone to determine where they’ll eat lunch, meet a friend for coffee, or pick up flowers on their way home.

Three years ago, Google reported that 50% of mobile searches were local. At the time, that number was increasing, so by now that number is likely much higher. This search engine land article reveals some heavy statistics about consumer behavior with local search.

In a more recent study, Greg Sterling found that 96% of all PC owners, 79% of mobile phone owners and 81% of tablet owners use their devices to regularly conduct local searches. In addition, the study found that the top reason for these searches was for a specific business, and the second most common reason was a “category search.”

Basically, these were searches looking for a business within a specific product or service category, without a specific business in mind.

As a small business owner, why wouldn’t you try and take full advantage of making sure your business is there when those searchers are looking for your service? The advertising methods of old are precisely that, old. It is time for small and local business owners to upgrade their efforts in order to enhance their bottom line in today’s marketplace.

However, as we all know, it is much tougher to implement an SEO strategy than simply saying that every local and small business owner SHOULD capitalize on search. Therefore, let’s break down the process for local business owners into some simple steps that will completely change the online visibility of their company.

Commit To It

If you’re committed to being known in your local area, you have to be found first.

This is not as simple as just having a Facebook account. Yes, a complete local marketing strategy needs things like social media and email to engage with people who know your business. But, the search results on Google, Bing, Yahoo, or even YouTube are where new customers can discover your business for the first time.

This is where you can truly distinguish your presence as a business.

Luckily for all of us, search engines are quite literally robots. They are extremely smart and thorough machines, but they have simple needs, and can even be predictable.

Optimizing your small or local business in the most effective way can come down to such simple steps as being consistent and thorough as you list and promote your business information on the web. Please the robots by giving them exactly what they want, simple and confirmable data, and they will please you with the results.

This step seems simple, but it takes a large commitment from companies. A company has to make the conscious decision to create and maintain consistent information, and be thorough enough to promote this information properly throughout the internet.

By simply maintaining this commitment level, your company will have a leg up on the majority of small and local business owners.

Keep Your NAP Consistent

Your business’ NAP (Name, address, and phone) is some of the most basic, but crucial information for search engines to identify your business. Moz calls NAP “the thumbprint of a business online.”

Search engines will cross reference the mentions of your NAP as they each individually appear with any additional mentions over the web to determine validity of your business.

Think of it this way: if a business has its NAP listed identically in 30 locations on the web across a number of websites (which could be business directories, articles, press releases, social media, etc), then Google will deem that a more valid business compared to a business with inconsistent or fewer listings.

This gets back to our main issue, make the search engine robots happy. Keep your company information clean and consistent, and the robots are happy.

In order to ensure you are in compliance with this rule, first start by making sure your NAP is always listed correctly on your site. Make sure it’s correctly listed on each page it appears on, and if you have multiple locations, have those listed separately on correlating location pages under the same site.

If you’re moving your business, you need to make sure all of your business information is updated so that you can maximize the clarity of your NAP to search bots. If you moved and failed to update your NAP information online, you’ll confuse search engines, and that leads to an unhappy robot.

Black-hat
Image courtesy of Freedigitalphotos.net

Don’t Get Involved in “Black Hat” Tactics

Realizing that utilizing relevant keywords to increase your ranks can make black hat SEO tempting. When people say “black hat,” what they generally are referring to are tactics that boost a page’s ranking while violating a search engine’s terms of service.

Some of the more common black hat tactics are keyword stuffing, hidden text and sneaky redirects. All of these techniques were once popular but since have been deemed detrimental to the industry as a whole and so, have become penalized by search engines.

At this time, and especially as a small business, employing “black hat” strategies or trying to outsmart search engines to get on the front page of Google is just not worth it. If you gain any relative momentum from trying to do something sneaky, you will be noticed and stopped by Google.

Have Positive (and Relevant) Content

Another critical element of having successful SEO as a small or local business is having positive content on your site. The more interesting and relevant information you have on your website, the more likely search engines will be to able to find you.

Write up some blog posts or how-to’s that are related to any problems that your good or service solves. Make your site engaging for visitors, and keep the content relevant to searches by having page titles influenced by keyword research specific for your business.

For example, say you own a local basement waterproofing company, write an informative post titled “Basics of a Healthy Basement,” or make a demonstrative video titled “5 Household Tools That Can be Used to Waterproof Your Basement”. These would help your business’ SEO by directing people on the internet that need waterproofing services to your business site.

Build On-Going Citations

Building strong citations is one of the best ways to signal to search engines that your website is relevant to a specific location and for a specific line of work or subject. They’re the perfect place to get your NAP out there and give your business a strong catalog of listings.

You can claim your listings on Google Plus, Yahoo, and Bing for free, and if you haven’t done that yet, stop reading now, go do that, and come back for the rest of this article.

Seriously, having your business listed on Google Plus is giving Google your NAP info in the clearest way, which the search engine will appreciate and reward you for. Same goes for Bing and Yahoo.

According to localvox, 50% of local searches occur on directories and apps, rather than simply on search engines. The same post reports that 54% of Americans have substituted local search for phone books. To tie that back to your business, Google reported in 2011 that 88% of consumers who search for a type of local business on a mobile device – call or go to that business within 24 hours.

Most people know about Yelp or Angie’s list, but there are literally dozens more business directory sites you can take advantage of by claiming your online citations and keeping your NAP listed consistently across the web. You can try claiming as many of these as you can, or you can simply hire a local SEO service that already has an expert methodology to build out your citations properly.

Local citations are specific, as they have a focused target audience, and therefore they tend to be more effective in communicating to search engines.

There may not be one singular method for best employing SEO as a small or local business, but there are definitely steps that every company and business owner can take in order to properly and effectively implement SEO into their business. The trick, as always, is finding good advisors and following through with your efforts.

And, as always, keep the search engine robots happy.

 

At Insightly, we offer a CRM used by small and mid-sized businesses from a huge variety of verticals. Learn about all of Insightly’s features and plans on our pricing page or sign up for a free trial.

Free-trial-button

Luke-headshot
About the Author: Luke Harsel is currently an SEO apprentice at I’m From the Future studying content and outreach. When not on the Internet, he enjoys riding his bike and playing musical instruments, but not always at the same time.

Rein in Your Content Marketing Budget

Marketing-Budget
Image courtesy of FreeDigitalPhotos.net

Scope creep. A concept that strikes fear in the heart of every project manager. Content can be a slippery slope when you’re racing against the competition to build your brand, show your expertise, and earn the trust of your customers, you may find yourself sacrificing quality to post new content more often.

Your challenge is to produce enough quality content to keep your brand in the public eye. Without a clear strategy, it can get out of hand. Here’s how you can stay on budget and still deliver the goods.

Brainstorming and buy-ins

You want your blog to be informative and have an insider feel, and the best people to produce that kind of content are your employees. Asking your employees to blog has benefits them by making them feel more valued and valuable. But, let’s be honest, not every employee is a writer.

That’s where brainstorming comes in. Schedule a meeting every two weeks to brainstorm blog content. Invite stakeholders from each department, especially those on the front lines: customer service and sales.

You’ll also want to hear from the back end – whoever is monitoring your analytics. If you’re using a CRM with comprehensive reporting features, you have a wealth of data at your disposal. You’ll be able to spot trends, find out what customers are discussing on social media, and develop a comprehensive customer persona.

Using input from all departments, develop topics based on questions customers ask and problems they encounter. Your blog calendar should include a nice mix of informational topics, interaction, and personality.

Employees who don’t have blogging skills (or the time) can contribute ideas and knowledge by way of bullet points to be sent to a writer.

Be sure to appoint an editor who can fact and quality check everything posted, make sure enough content is submitted, and ensure that sensitive company information doesn’t accidentally go public. An experienced editor will help protect your online reputation.

Stretch your most valuable assets

Buzzsumo analyzed thousands of posts and found that the most shared content is long…really long. More than 3,000 words. Professionally written content of length can be very costly, and your customers might not actually read it.

To make the most of an expensive piece of content, you can:

  • Break points into shorter blog posts and discuss one concept at a time in more depth.
  • Make a slide presentation with bullet points from a report.
  • Create an infographic.
  • Schedule dozens of tweets and social media posts with snippets of information.
  • Discuss the information in a video.
  • Create a how-to teaching viewers to apply the information you’ve presented.
  • Schedule a livestream webinar with Q&A to discuss your findings.
  • Create eye-catching graphics to tweet and post.

Curate content

The beauty of curated content is simple: you don’t have to produce it or pay for it. Curation allows you to provide a lot of content, even if you don’t have a lot of resources. You can add value with commentary and your own insight in just a few sentences.

The content you pull into your site should be relevant to your industry, interesting, and new.

Ask for guest posts

Most blogs have a “write for us” page with guidelines about what they are willing to post. As your blog grows in popularity, writers will likely contact you to offer guest posts. Accept only quality posts, and make sure any links are to authoritative, high-quality sites.

You can also invite execs from partner industries to share their expertise.

Social-Like
Image courtesy of FreeDigitalPhotos.net

Invite your readers to participate

User-generated content (if appropriate) can be a fun and interesting way to get your customers involved:

Long before your content budget spins out of control, you can create a strategy to contribute, curate, and invite. Done well, you can provide a wide variety of content to interest and entertain your customers, even on a limited budget.

At Insightly, we have a CRM for all kinds of businesses and all kinds of users. Learn about all of Insightly’s features and plans on our pricing page or sign up for a free trial.

Free-trial-button

Creating Invoices and Boosting Memory

Turn It Up Tuesday: Tips from Insightly to Take Your Business to 11

Welcome to Turn It Up Tuesday, where we bring you 3 weekly tips—a tip on running your business, a tip on using Insightly CRM, and a tip on improving your life.

tips on tuesday logo 198x194

tip-for-biz 60x58

Making a Digital Move

Have you ever given any thought to what it means to make a “digital move?” By my definition, making a digital move is about upgrading the way you manage your business-related data. If you find yourself in need of an upgrade, take the time to prepare a strategy.

As you begin a digital move, your first task should be to ask yourself, “what do I move and what do I toss?” Insightly CRM makes that part of the decision making process a bit easier because it allows you create custom fields that I find to be useful for organizing existing data. For example, before I migrate data over to Insightly, I like start be creating a custom field called “met date.” I also create a field called “met where,” which helps me put the initial meeting into context, particularly if and when I see that person again.

Data-Transfer

Even with the best of planning, organizing data can feel like heavy lifting. The good news is that there are specialists who are adept at organizing data. Consider working with someone who can help you think through some of the nuances of what to toss, how to stage the move, and how to get familiar with your new digital data home. Also, talk to friends, colleagues, and others who share your industry or profession.

If your needs are going to be changing in the upcoming 3-5 years, be sure the system you move your data over to will be able to grow and adapt. You wouldn’t want to be moving your home every year, and the same is true with your digital home. Give yourself some time to adjust to your new digital digs. Be patient and congratulate yourself—moving isn’t easy.

This business tip was provided by Diane Darling, the author of McGraw-Hill’s definitive book on networking, The Networking Survival Guide.

tip-for-insightly 60x58

Invoice on the Fly With Insightly + Xero

One of the most powerful features of the Insightly + Xero integration is having the option to create draft Xero invoices right from your Insightly account. To create an invoice for a particular contact or organization, begin by logging into your Insightly and Xero accounts.

From your Insightly account you then:

  1. Click the Xero subtab on an opportunity or project that’s linked to a Xero contact.
  2. Click the Create Invoice Draft button.

Enter the name of the contact, project, or organization to bring up the associated record, then click the Create Invoice Draft button. If the correct Xero contact does not appear in the Contact list, cancel the action, then create a new contact using the Create Xero Contact button on the previous page.

Xero-Button

Xero-Create-Invoice

Xero-Completed-Invoice

After the Create New Invoice Draft in Xero pop-up window appears, simply click on the Create Invoice Draft button and the invoice, including the balance due, will be automatically generated.

tip-for-life 61x58

Don’t Forget to Remember

Memory-Games

Remembering faces and names is one of the most gratifying aspects of being a truly engaged business person. It can also be pretty challenging. You likely meet dozens of people in any given year, yet the chances of recalling every single person’s name are slim. Still, we all feel a deeper sense of being appreciated when someone we’ve met briefly not only remembers our face, but also remembers the name to match.

Fortunately, there are a few tricks–using a well tested technique called mnemonics–that can keep your memory for recalling names sharp. For instance, when you meet somebody for the first time, say their name back to them when they introduce themselves. Next, repeat the name in your head over and over. To help solidify the memory, continue to use their name in conversation as much as possible.  If you’re still having trouble, make up a rhyme about their name: “Lisa with the Mona Lisa smile,” for example.

Creating a personalized trigger is also very effective. You can do this by associating names with things people tell you about themselves (hobbies, world travels, etc.) that will, in turn, trigger the sound or association of that person’s name in your mind. “Kevin finds the sport of fishing heaven” or “Judy likes to drink fruit punch.” You get the gist.

Playing the naming game may feel a bit silly, but it’s an easy trick that really works.

 

Check out Insightly’s features and plans on our pricing page or sign up for a free trial right now.Free-trial-button

Send Us Your TipsWould you like to share your tips with Insightly customers? Send them to us!
If we use one in our weekly feature we’ll send you a $10 Amazon Gift Card!Contact us on Facebook, Twitter, Google+, or send us an email.

About the author: Marta Bright is Insightly’s Content Manager. She’s been writing about the “business of technology” in the Silicon Valley for more than a decade.

 

 

Insightly is the Only CRM That Offers Integration to Leading Accounting Applications for Free!

When it comes to CRM, we understand there really is no “one size fits all solution” for every customer, across every industry. That’s why we continue to bring together the best of Insightly with the best of the most widely used apps–including Box, DropBox, Google Drive, Microsoft OneDrive, MailChimp, Evernote, and more.

In many ways the integration between CRM and accounting is a critical integration because at the end of the day businesses really need to do 4 basic things – manage prospects, track customers, send out invoices, and track customer payments.  The integration of a CRM and accounting application lets you manage all this from one simple application.

We recently announced our integration with Xero accounting software.  If you’re not familiar, Xero offers beautiful accounting and payroll software. The Insightly + Xero integration creates visibility through a complete workflow–from early prospect communication, through to sales, invoicing and payments. It also allows you to draft Xero invoices right from Insightly. What’s the net result of this great partnership? You get paid faster and never lose track of your customer payment information.

The best news of the day is that the Insightly + Xero integration is available on the Insightly free account!

If you are already using Xero, click here to learn how to launch the integration.

Don’t have Xero? Click here to sign up for a 30 day trial and then get an additional 30% off for 6 months when you subscribe.

Also, as you may or may not know, last year we integrated Insightly with QuickBooks Online and this integration is also available for Insightly users on the free plan.

If you are already using QuickBooks Online, click here to learn how to launch the integration.

Don’t have QuickBooks Online? Intuit is offering a 25% discount to new QuickBooks Online Customers in the United States, Canada, and Australia. Simply contact Jeff Carrete at Intuit and mention that you are an Insightly customer: jeff_carrete@intuit.com or at 858-215-8171.

insightly_xero (1)

 

Life Lessons From a Child’s Tantrum

I recently had an encounter with a young mother and her child that got me thinking about rekindling childhood innocence.

The little boy was about 3-years-old and having a complete meltdown in the middle of the shopping mall.. The young mom looked embarrassed, overwhelmed, and exhausted. I walked over to her and said, “Wouldn’t it be fun to have a tantrum too?” She looked at me perplexed. I smiled and continued, “Imagine, we get on the floor and just scream ‘NO’ over and over again.”

The good news about being an adult is the wisdom we’ve learned along the way. Yet the downside of being a grownup is that we’ve lost that youthful innocence; that ability to live in the moment and not think too much. Little ones live in the moment. Indeed they don’t have the burden of thinking long-term. They focus on their immediate needs and aren’t shy about CLEARLY communicating them.

Tantrum-Child
Image courtesy of freedigitalphotos.net

Often my brain is distracted and on overdrive. What about today? How can we fully enjoy and maximize the day? What can I accomplish today! Not this week, next year, but just today.

Here’s a thought – bring the innocence of your childhood years and introduce it to the knowledge of your adult persona. Side note – the word “persona” actually means mask in Latin. Sometimes a mask is a wise idea – we want to have a poker face when we’re at a friend’s house eating something we don’t like, but we want to be polite. Other times, the mask isn’t useful. We’re hiding our skills that can help others (and ourselves).

I’m not suggesting you go around yelling. However, I am inviting you to think about what you can do now (instead of what you can’t). What will make you feel that today, or the next 20 minutes, will be time well spent?

In my wallet I keep a photograph of myself when I was about 5 years old. I pull it out every so often and have a conversation with my younger self. I remind her that life is often bumpy. The journey, however, takes me to many amazing places. Would I really want to stay in the same spot forever? It’s doubtful. A curious mind is often an adventurous one.

At 2 pm every afternoon my alarm goes off. It’s the same one as my morning alarm. The way I see it, if I go to bed at 10 pm I have 8 hours left to make the day feel worthwhile. The 2 pm alarm let’s me “reboot” if I got sidetracked and need to realign.

What have you accomplished already today? Need to reboot?

 

Check out our pricing page or sign up for a free Insightly trial right now.

Free-trial-button
About the Author: Diane Darling knows the value of relationships and how to build them. The author of McGraw-Hill’s definitive book on networking, The Networking Survival Guide. Diane speaks and trains thousands of people each year on ways to build relationships, leading to opportunities and growth.