Educating the Masses About CRM

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New research published by GetApp, the largest cloud-based business apps marketplace, illuminates a significant disconnect between the benefits of CRM versus the belief within the small and medium-sized businesses that their operations are simply too small for a CRM solution.

To add to the disparity, the survey also showed that over 20 percent of businesses still don’t know what a CRM solution is! This demonstrates the ongoing need to clearly inform and educate the SMB community at large about the true value of CRM. It’s also an opportunity to allay concerns that implementing a solution is hugely expensive. Here are the survey details:

#1 — My business is too small for a CRM (31.86%)
#2 — None of these (22.88%)
#3 — What’s a CRM? (21.88%)
#4 — I think CRMs are too expensive (16.99%)
#5 — I couldn’t find one that fits my business (13.91%)
#6 — A CRM won’t add any value to my company (13.01%)
#7 — I don’t have time (9.71%)
#8 — I can’t convince my team/boss to try a CRM (6.42%)
#9 — CRMs are too hard to use (4.68%)
#10 — I don’t want to train my employees (2.96%)

Loretta Jones, VP Marketing of small business-focused CRM solution, Insightly, says, “The fact that nearly 32 percent of respondents thought their business was too small indicates a perception among many companies that CRMs are only beneficial for larger businesses, which is far from the truth. CRMs can help even the smallest team increase productivity and build stronger relationships with customers. Providers realize that small businesses have the same needs on a different scale, and that is why CRMs are now incredibly dynamic and affordable.”

 

 

At Insightly, we offer a CRM used by small and mid-sized businesses from a huge variety of verticals. Learn about all of Insightly’s features and plans on our pricing page or sign up for a free trial.

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Expand Your Insightly Reporting Options with Power BI

Integrations make life easier. Instead of manually transferring files or copying-and-pasting information from one application to another, integrations bring your data to you when you need it and where you need it.

For customers who love reporting, Insightly is happy to present our integration with Microsoft’s Power BI. We think you’ll be pleased, too.

Insightly Power BI dashboard

Power BI is a free reporting tool that offers an abundance of visualization and reporting tools to analyze your CRM data in new ways, including funnel charts, geomapping, and calculated fields that we’ve provided.

We worked closely with Microsoft to create the Insightly content pack to get you started with a number of reports, graphs, and a dashboard. You’ll see them as soon as you’ve connected to Insightly and your data is retrieved.

Power BI Dashboard 1

To begin, you’ll need to sign up for a free Power BI account and connect it to Insightly using your API key. Power BI will fetch your CRM data and populate the provided set of standard reports, presenting you with a ready-to-work dashboard and report tabs.

The Insightly content pack includes access to your Insightly records and fields, including some common business metrics to help get you started. These include:

  • Tables with “grouped” opportunity forecast close dates, opportunity actual close dates, project completion dates, and task completion dates for analysis by month, quarter, or year.
  • A weighted value field for opportunities (opportunity value * probability of winning).
  • Average and total duration fields for tasks, based on Start Date and Completed Date fields.
  • Reports with calculated fields for opportunity win rate (count of won/count of total opportunities) and win rate value (value of won/value of total opportunities).

The real beauty of Power BI is that you can make these reports your own and share them with others in your organization. Hover over visualizations, click through to your data, and make modifications to suit your needs.

In each report you can switch to edit mode, where you can change or add additional visuals. On the right side of the screen, you’ll see a list of all the available Insightly tables and fields. Select the visual design, filters, and fields to modify reports or create new ones.

Editing a report

Insightly records that are visible to you in the CRM will also be visible in the Power BI reports and dashboards that you share with others. Explore them in new ways by diving into the many reporting options and creating reports that guide you toward your business goals.

At Insightly, we’re always working to connect your CRM to tools that can help increase your productivity and efficiency. With a connection to Power BI, you can get a new perspective on your business and make your data Big Data.

How to Write Arresting Email Marketing Subject Lines: 6 Tricks

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Let’s face it: getting people’s attention in their inbox is like trying to get a 3-year-old to sit down. People are bombarded with email, much of it unwanted, and they’re distracted by so many other things. And yet, email marketing can have an ROI of as much as 4,300%. So how can you get your marketing emails opened and get people to click or buy from them?

The secret is in the subject line. If you make it engaging and enticing, recipients can’t help but click to read your emails.

  1. The Shorter, the Better

It’s challenging to fit everything you want to say into a short email subject line (most email clients display no more than 50 characters), but if you can keep it short, you’ll get more clicks. Studies show that subject lines with 30 or fewer characters have the highest open rates.

Use it: Try testing out two versions of your subject line for one email. See if the shorter one does get more opens.

  1. Don’t Be Negative

It’s important to carefully think through your word choice with email subject lines. Negative words like “don’t” or “can’t” can be off-putting and discourage people from clicking to read your emails.

Use it: Use positive language. Rather than saying “This sale can’t be missed,” try framing it as “Shop the must-see sale.”

  1. Make it Urgent

Why should people open your email today rather than in a month? You need to create a sense of urgency so they open it as soon as they receive it. Use pressing language like these words to get people to take action fast:

  • Limited time
  • Act now
  • Only a few spots left
  • Time is ticking
  • Running out

Use it: Test out an email with two versions of your subject line, one with the urgent phrasing, and see which gets more clicks.

  1. Personalize It

Rather than feeling like the recipient of a mass email sent to thousands of subscribers, imagine how a customer would feel if you spoke directly to them in the subject line. “Beth, your free offer is here” is an example of how you can really personalize an email without manually sending one email at a time; most email marketing platforms let you insert first name from the contact info you have into a subject line and the email itself.

Use it: Craft your subject line so that the recipient feels like you sent it to only her. Test out a few versions to see which gets the best response rate.

  1. Pay Attention to What Your Customers Want

If you’re using CRM (customer relationship management) software, you have tons of data on your customers that you can use to tweak your emails and improve your open rates. See what products people are looking at or inquiring about, as well as items that are complementary to others that your customers have purchased. For example, if you a group of customers purchase dolls from your website, you can send an email to that group with a special offer for dresses or accessories for dolls.

Use it: Spend some time with your CRM to see what data you can glean that will help take your email marketing to new heights.

  1. Pique Interest

The best subject lines are those that make people so curious they can’t help but click to read your email. You can do this with tantalizing language, like “How much will you save today?” or “The single most important accessory to impress your boss.”

Use it: Look through your inbox to get inspiration from subject lines that ignite your curiosity.

With a little practice, your subject lines will get better and will encourage more people to open and read your emails. It’s well worth the time to A/B test a few subject lines to get a sense for how your subscribers respond to some of these tactics.

 

 

 

At Insightly, we offer a CRM used by small and mid-sized businesses from a huge variety of verticals. Learn about all of Insightly’s features and plans on our pricing page or sign up for a free trial.

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Want to close more deals? Clean up Your Sales Pipeline

 

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Ask any small business owner or salesperson about a missed sale, and they’re likely to remember a time or two when one piece of information could’ve won the business. What’s worse, they likely had that key detail, but it was buried in their customer relationship management (CRM) system and not easily accessible. A poorly organized or difficult to use CRM makes it almost impossible for your team to access the data they need when they need it.

For example, Woof and Brew, a company that develops and sells herbal teas for dogs, struggled with CRM tools created for larger companies. The complexity of the tool led to disorganized information, and the lack of integrations with other solutions it used made the tool a poor fit. When every piece of sales technology is entirely disparate or requires a lengthy onboarding process, the result is an inefficient and disorganized sales pipeline. You and your team don’t want to spend time searching for information. Prospect and customer data needs to be organized and easily discoverable.

Small businesses don’t typically have the manpower available to keep their sales pipelines tightly organized at all times. Centercode, which offers SaaS-based best test management solutions, conducts a significant amount of its sales and customer correspondence over email. Inevitably, some account details were entered into its CRM incorrectly or not at all. This led to missed opportunities that no small business can afford. Integrations between CRMs and other tools, like Gmail, Google Docs and Office 365, have emerged as a powerful solution for aggregating and organizing information. The more personalized experiences a small business can offer its prospects and customers, the more it will stand out against competitors.

The sales pipeline is the lifeblood of any company. It needs to be full and constantly replenished with new opportunities as deals come and go. It’s not enough just to identify new prospects, you need to keep advancing existing relationships. In order to achieve this, your sales pipeline and all of the data within it must be accurate and clean. This will help your team to provide prospects and customers with the best service and information needed to expand sales.

A comprehensive, fully integrated CRM can transform your small business’ sales. Our e-book, Make Your Sales Soar: Insightly for small business sales, will show you how.

 

 

At Insightly, we offer a CRM used by small and mid-sized businesses from a huge variety of verticals. Learn about all of Insightly’s features and plans on our pricing page or sign up for a free trial.

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Tech Terms 101

 

Turn It Up Tuesday: Tips from Insightly to Take Your Business to 11

Welcome to Turn It Up Tuesday, where we bring you 3 weekly tips—a tip on running your business, a tip on using Insightly CRM, and a tip on improving your life. Enjoy this week’s tips!

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Technology Terms 101

The business world is awash with technology terms and acronyms. For those of us who work in high tech, it’s practically a requirement that we stay up to date on the latest jargon. But what about the rest of the small business world? You want the technology tools you need to get the job done without having to look up new terms left and right. Here’s a short list of contemporary tech terms (per Webopedia) to keep on hand:

Tech-Terms

 

Customer Relationship Management Software
CRM software helps businesses meet overall customer relationship management goals. CRM software provides a business with actionable customer insights.

Virtual Merchant
A merchant that uses a website as a platform for selling goods and services. Virtual merchants engage in e-commerce, accepting electronic payments from customers online.

Cloud Hosting
Hosting services that are provided to customers via multiple connected servers that comprise a cloud, as opposed to being provided by a single server or virtual server.

Email Marketing
A type of direct digital marketing that uses electronic mail (also called email or e-mail) as the marketing communication delivery method.

Managed Service provider
Managed Service Provider (MSP), also called a Management Service Provider, is a company that manages information technology services for other companies via the Web. An MSP client may use internal operations or an ASP to run its business functions.

 

 

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Linking Files to Insightly Records

If you’re using Google Drive, Dropbox, Box, or OneDrive, you can keep your files where they are and link them to your Insightly records.

You can also upload files directly to Insightly. Insightly supports both drag-and-drop file uploads and multi-file uploads. Which you can use will depend on your browser. (As of this writing, Internet Explorer does not support the drag-and-drop option.) For example, to use the drag-and-drop file option do the following:

 

Open the record and click the Files subtab.

Drag-Drop-1

You will be asked if you wish to upload the files.

 

Drag-Drop-4

Your browser will upload the files to Insightly.

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A Healthy (Helpful) Herd Mentality

Have you ever heard of the term “horse sense?” The loose dictionary definition describes it as making good judgements based on common sense. What if you could carry your natural horse sense to a new (and quite literal) level to become a more effective leader?

 

Sun-Catcher

 

It turns out you can with the help of actual horses. Programs such as those offered by The Academy for Coaching With Horses offer unique leadership programs that help people become more self-aware about their leadership style by becoming mindful of their body language and the effect that it has horses. Described in the program as “wise mentors,” horses are prey animals and their natural flight instinct helps that accurately mirror their human partners by responding to emotions and intentions that are conveyed through a human’s body language.

 

Check out Insightly’s features and plans on our pricing page or sign up for a free trial of the best CRM around.Free-trial-button

Send Us Your Tips. Would you like to share your tips with Insightly customers? Send them to us! If we use one in our weekly feature we’ll send you a $10 Amazon Gift Card! Contact us on Facebook, Twitter, Google+, or send us an email.

About the author: Marta Bright is Insightly’s Content Manager. She’s been writing about the “business of technology” in the Silicon Valley for more than a decade.

Sort Out Your Insightly Contacts and Leads More Easily

When your business is busy, there is probably a lot of data entry going on. Perhaps you have an assistant at the office entering leads into Insightly as calls come in, and a salesperson scanning business cards from a conference they’re attending. Maybe visitors on your website are submitting their information through webforms, and an intern is importing contacts.

With all this activity, you’re bound to discover a contact that should be in your sales pipeline, or a sales lead that is actually one of your suppliers and whom you want listed as a contact.

Our customers tell us that it’s not uncommon for these things to happen, and with the many ways to add contacts and leads to Insightly, that’s not too surprising. They have also told us they’d like a way to make corrections when this situation comes up, so we’ve made it easier to change one type of these records to another when you need to.

Changing a contact to a lead

Every lead and contact record now includes an option called Change Lead To Contact or Change Contact To Lead. When you encounter a person in the CRM that isn’t set up properly for your workflow, click the Actions menu to change them to the right record.

In both cases, Insightly will create the new record, copy over as much information as possible, and delete the old record. For example, leads include fields like Lead Source and Lead Score that aren’t necessary for contacts, so those won’t be copied over. Contacts include links, but leads don’t, so the links cannot be copied because they have no place to go.

Common default fields shared by the records will be copied over to the new item, so you won’t lose the contact information you need to get in touch.

This new function should help keep your sales reports clean and your sales process moving with fewer bumps in the road. To get more details, see our help articles Changing a lead to a contact and Changing a contact to a lead.

Visual Reporting With Insightly and Microsoft Power BI

With the recent release of Insightly’s Advanced Reporting, you gain a better understanding of your CRM data. This powerful tool provides a platform for you to create, share, and schedule custom reports. With this new generation of reporting, you can select and filter your Insightly data in powerful ways to get the answers you need, when you need them.

We are excited to share the news that Advanced Reporting is now even more robust with the recent release of its connectivity with Microsoft Power BI, a suite of business analytics tools to analyze data and share insights.

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By using Insightly and Power BI together, you can monitor your business and get answers fast through visually-detailed dashboards that are available across multiple platforms, including mobile devices. Getting connected is a fast process. You can use your Insightly API key to authorize your account. Once the connection has been made, Power BI will automatically create a dashboard, report, and dataset with data from Insightly.

 

Insightly Comes Out a Winner at Xerocon London

Partner-Award

It was an exciting week for the Insightly team in London while attending Xerocon 2016. The conference surpassed our expectations with more than 1,400 customers, partners, and technology enthusiasts all gathering under one roof. Our days were jam-packed between the informative sessions, hands-on expert workshops, keynote speeches, and awards ceremony. We also lead our own session in which we introduced Insightly and talked about how it’s helping accounting professionals around the globe.

The highlight of the event was when Insightly took home the award for emerging add-on partner of the year. The winner had to demonstrate excellent customer care, design quality, functionality, and technical innovation–all contributing to both commercial success and customer satisfaction. Since launching as a Xero add-on six months ago, there’s been a significant uptick in adoption across the U.K. and abroad. We have also been working closely with Xero’s Developer Evangelists to make sure we’re delivering a best-in-class Xero integration.

We’re excited to be recognized for the hard work that the entire team has put into making the Xero integration the best it can be. But more importantly, we’re proud that our customers, from accounting professionals to SMBs and SMEs, are finding value and improving the way they manage their businesses.

 

At Insightly, we offer a CRM used by small and mid-sized businesses from a huge variety of verticals. Learn about all of Insightly’s features and plans on our pricing page or sign up for a free trial.

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How Do Millennials Shop?

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Born between the early 1980s and the early 2000s, Millennials today span ages from roughly 15 to 35. Now in their prime consuming years, they hold a massive sway at retail, commanding some $600 billion in annual retail purchases.

Millennials are often seen as a difficult generation for retailers to reach, suspicious of big business, unwilling to commit to large purchases, and generally flighty as far as customers go. But is that reputation warranted? Here are five aspects of how Millennials shop – particularly as it relates to online purchasing – that can inform how you reach out to these critical customers.

Showrooming is Rampant

The rise of mobile devices can be felt no more strongly than in the hands of Millennials, who have adopted smart phones to a degree unmatched by any other demographic. Over 85 percent of this generation owns a smart phone (compared to 71 percent of the total U.S. population), and they are almost invariably seen as essential parts of their daily lives. As shopping goes, Millennials rely heavily on these devices to research products, find the best deal, download coupons, and (especially) read reviews.

It’s important to think of showrooming not as a threat but as an opportunity: While some offline shoppers turn to online when a better deal is found, increasingly we’re seeing that the reverse is true as well. Millennials are more likely to find a great product online, then make a final purchase in a local store. For online retailers, the key is to grab shoppers no matter which side of that fence they’re on – through offering more and more detailed product information than competitors, smart and curated reviews, and competitive pricing.

Brands Need a Strong Social Media Presence

You’ve heard this one before, but when it comes to Millennials, figuring out your social media strategy is critically important. Don’t worry too much about being cute and clever on Twitter. When it comes to Millennials and brands on social, it’s all about getting access to bargains or coupons. Accenture notes that to be successful, “a brand or product must become a routine part of [Millennial] conversations concerning product information, updates and special offers.” That means talking up popular products and ensuring deals are worthwhile. Pay special attention not to step on toes or, for example, hijack the wrong hashtag. Social media backlash can quickly kill a business with this demographic.

Impulse Buys Are Common

Millennials are famous for “living in the moment,” and that can be seen in the way they shop. More than other demographics, Millennials are more likely to make last-minute purchasing decisions – and are 52 percent more likely to purchase items they don’t really need. Marketers can use this information to their advantage whether or not they are selling products with genuine utility by simply playing up the more luxurious or fanciful aspects of the product rather than (or alongside) any tangible benefits. This doesn’t mean you should position, say, a home security system as useless – but if said system is fashionable and fits in with modern décor, well, all the better.

Millennials Are More Brand Loyal Than You Think

It’s easy to think of Millennials as erratic and unserious, but consider the devotion to brands like Apple, Vans, and American Eagle and it’s easy to see that brand loyalty doesn’t just exist among Millennials, it’s thriving. Frequent shopper deals and loyalty programs are especially hot with Millennials. 77 percent of Millennials are part of a loyalty program, and 78 percent say they are more likely to shop at a store that offers a reward program over one that doesn’t. That intersection of both loyalty and cost consciousness can be a huge boon to retailers who offer a compelling deal to repeat customers.

Brick and Mortar Isn’t Dead with Millennials

Do Millennials eschew the mall in favor of staring at their phones? Not at all. They’re still staring at those screens, mind you – they’re just doing it in public. Like all demographics, Millennials also want to try out products in person before they buy, and they’re not afraid of getting out of the house any more than any other generation. What they do want, however, is a shopping experience that seamlessly melds both online and offline elements. Consider, for example, the digital coupon. Millennials are generally happy to engage with mobile coupons, but ask them to print it out on paper and bring it to the store instead of just flashing a phone screen and they’ll probably walk right out the door.

 

At Insightly, we offer a CRM used by small and mid-sized businesses from a huge variety of verticals. Learn about all of Insightly’s features and plans on our pricing page or sign up for a free trial.

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About the Author: Christopher Null is an award-winning business and technology journalist. His work frequently appears on Wired, PC World, and TechBeacon. Follow him on Twitter @christophernull.

Keep Them Coming Back for More

Turn It Up Tuesday: Tips from Insightly to Take Your Business to 11

Welcome to Turn It Up Tuesday, where we bring you 3 weekly tips—a tip on running your business, a tip on using Insightly CRM, and a tip on improving your life. Enjoy this week’s tips!

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Fresh Ideas for Delighting Your Customers

Customers are the life blood of every business and there’s always something new to be learned about what keeps us happy and purchasing. Join us on Wednesday, February 17th, at 11:00 am, PST, for a TwitterChat with customer service expert and bestselling author, Shep Hyken.

Hyken-Service

Since founding Shepard Presentations in 1983, Shep has worked with hundreds of clients ranging from Fortune 100 size organizations to companies with less than 50 employees. With over 60,000 Twitter followers, Shep has captured the attention of many business owners. Mark your calendar and tune into #LoveYourCRM.

 

 

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Deleting Individual Records

There are several ways to delete data in Insightly. You can delete individual records or groups of records. Deletions are permanent, so deleted records cannot be recovered!

  1. Open the record you would like to delete.
  2. Click the Actions menu.
  3. Select the Delete option.

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4. Read the warnings on the next page and click the Delete button to confirm.

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Drink Up for Better Brainpower

According to the Frontiers in Human Neuroscience Journal, when you drink only water for 30 days, your brain reacts faster. In fact, ingesting 8 to 10 cups of water per day can improve your cognitive performance by as much as 30%.

 

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Check out Insightly’s features and plans on our pricing page or sign up for a free trial of the best CRM around.Free-trial-button

Send Us Your Tips. Would you like to share your tips with Insightly customers? Send them to us! If we use one in our weekly feature we’ll send you a $10 Amazon Gift Card! Contact us on Facebook, Twitter, Google+, or send us an email.

About the author: Marta Bright is Insightly’s Content Manager. She’s been writing about the “business of technology” in the Silicon Valley for more than a decade.