Parents have an endless array of questions for teachers at this time of year, and parent/teacher communications can easily be misplaced or forgotten, falling through the cracks if they aren’t promptly followed up on by all involved.
The need to have all those new school year and new teacher questions answered quickly and the need for consistent and regular communications about every aspect of school life can quickly become stressful and frustrating for parents, teachers, and administration. Add the variations of when homework is due, the schedule for music lessons, P.E. days, art shows, science fairs, whole school special events, parent participation days…it can easily become overwhelming trying to keep up.
For teachers trying to keep track of kids and all the individual, class and whole-school activities, it’s easy to imagine how some things can get lost, forgotten about or wrongly prioritized.
It’s stressful just to think about!
That stress can be brought under control easily, though, with the implementation of a CRM. It’s easy to set up a simple system that helps teachers stay organized, and provides parents, teachers, helpers, and administrative staff with regular and relevant communications.
Using a CRM can eliminate wasted time and missed communication by easily and quickly sending information to everyone who needs to know at once.
Emails and texts can be set up to send to many specific groups. For example: classes, reading groups, family groups, sports teams, and clubs.
Links can be set up between sibling groups, so all relevant teachers and parent/guardian groups can see all past communications pertaining to the family. Communications can also be subdivided into interest groups (eg, choir, baseball, homework, essays due, the class trip) making it easy to find just the information relevant to that topic.
In this modern time of co-parenting and double families, communicating in this way means all involved in the child’s care can easily access relevant information, too, which of course means that all parents and caregivers know exactly what is going on in their child’s school life, and when.
Targeted communication benefits all who use the system, and ensures that people aren’t spammed with information that doesn’t relate to them.
It’s simple to set up email groups for sending reminders of projects due, of upcoming picture days, field trip permission slips and even to ask for parent volunteers.
CRM templates can save teachers hours each week. They can set up targeted reminders and timely information emails in advance, and quickly respond to any queries. All related communications are attached to each contact record, so notes won’t be lost or misplaced.
Completed or one-off tasks can be kept and archived in the virtual system, keeping the paper clutter and waste in both the school and the home to a minimum. No more filing cabinets filled with school communications, no more letters left lying in the bottom of school bags with last month’s now moldy oranges.
Parents and teachers alike can access any communications in virtual real time, making information sent back and forth much faster than ever before – great news for the parents and teachers of those kids that consistently forget to hand in permission slips or can’t remember when their homework projects are due.
Having all this information in one easy-to-access place ensures that no communication falls through the cracks and no child gets left behind due to a forgotten permission slip.
Using a CRM in a school environment ensures that your teaching staff can spend less time chasing down paperwork and calling parents, and more time channeling their precious time and energy into actually teaching our children.
At Insightly, we offer a CRM used by small and mid-sized businesses from a huge variety of verticals. Learn about all of Insightly’s features and plans on our pricing page or sign up for a free trial.
