Insightly users on paid plans have the ability to sync their Insightly contacts with their Google Contacts if they have a Google account, and we heard from customers that the sync system was too complex and sometimes unreliable. We listened, and today we’re shipping a new contact sync system with some great improvements in speed, scalability, simplicity, and safety for your contact information and we wanted to let you know about these enhancements. One of the biggest improvements is you no longer have to select individual contacts to sync, and you no longer need to choose which type of sync – the Insightly contact list you have available to you is now copied into your Google contacts and kept up to date with changes automatically and in real time.
Simplicity and Control
Sync is now much easier to configure. Administrators have the ability to turn on or off contact sync for all their users under the system settings, and each user also has the ability to enable the contact sync feature if their administrator has it turned on for all users.
Real-Time Contact Sync from Insightly to Google Contacts
When you turn on contact sync, all the contacts you have access to see and change in Insightly will be automatically copied to your Google Contacts list, and tagged with the label of “Insightly-Contacts” so you can distinguish them from all the other contacts in your Google Contacts list. Any time someone updates contact information or adds a new contact to Insightly, that data will be copied over into the Google contact list in real time, and when someone deletes a contact from Insightly, that contact will also be removed from your Google contact list.
Mobile Sync Connectivity
For those users that add or update contacts on the go, Insightly has great native mobile apps available for free for both Google Android and Apple iOS phones and tablets. When you update or add a contact on your phone using either of the apps, those contacts will also be updated in your Google contact list too if you have this new Google sync turned on.
Reliable and Scalable
Lastly we have re-engineered the sync system to be more reliable and scalable. We went to great lengths to make sure that the system works and contact information gets copied over in a timely manner no matter how many contacts you manage in Insightly. We update the user interface in real time so you know how many contacts the system has left to sync up and what the current count is. We also added a re-sync button so you can choose to have Insightly resync all contacts for you immediately in the event you inadvertently remove or change the Insightly contacts in your Google contact list.
If you want to try out the new and improved contact sync feature yourself, you can turn it on under User Settings > Google Sync.
